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Administrative Officer

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Position Overview

As the Administrative Officer at Asia Engine For Net Zero Institute, Inc. (AENZ), you will be responsible for ensuring the smooth and efficient operation of the organization’s administrative functions. Your role will include office management, human resources, event coordination, compliance, and reporting. You will work closely with internal teams and external partners to maintain efficient administrative processes that support AENZ’s mission of promoting a sustainable energy transition in the Philippines.

 

This position requires a highly organized individual with excellent problem-solving, communication, and multitasking skills.

What do we offer?

  • Salary Range: PHP 25,000 – PHP 35,000 per month (exclusive of transportation, performance bonuses, and year-end bonuses).
  • Career Growth: Work within a mission-driven organization with access to varied learning and training opportunities.
  • Work Flexibility: Hybrid work setup with at least three office workdays per week in Ortigas Center, Pasig, Metro Manila.
  • Inclusive Workplace: A culture that values diversity, equity, and inclusion.

Key Responsibilities

Administrative Support:

  • Develop and implement efficient office management procedures.
  • Maintain filing systems, records, and administrative documentation.
  • Coordinate logistics for events, workshops, and organizational activities.
  • Oversee office supplies, facilities, and equipment procurement.
  • Serve as the primary point of contact for administrative inquiries and external coordination.

 

Human Resource Management:

  • Oversee recruitment, onboarding, and employee records.
  • Ensure compliance with labor laws.
  • Coordinate training and professional development programs for staff.
  • Assist in employee relations and internal communication efforts.

 

Compliance, Reporting, and Documentation:

  • Ensure compliance with all local regulatory requirements for administrative functions.
  • Prepare administrative reports and internal documentation as required.
  • Work with legal advisors to stay updated on labor regulations and organizational policies.
  • Develop internal policies and protocols for document management and organizational efficiency.

Qualifications

  • Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
  • At least 2-3 years of experience in administrative management, preferably in a non-profit setting.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office and administrative management tools.
  • Ability to work in a hybrid setup with in-person work at Ortigas Center, Pasig.

Reporting

The Administrative and Finance Officer will report directly to the AENZ’s Founding Director and Executive Director.

Location

This position offers a hybrid setup with a minimum of three office workdays.

Application Process

Interested candidates should submit their resume and a cover letter outlining their relevant experience and motivation for applying for this position. Applications can be sent to info@aenz.org.

Only shortlisted candidates will be contacted and invited to participate in a multi-step interview process. This process includes a video introduction, a short written assignment, and a panel interview, among other steps.

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